Onboarding

From GersteinInfo

Latest revision as of 20:52, 31 January 2024

The following are information for new members of the lab. There is information that applies to EVERYONE, information that applies only to REGULAR MEMBERS, and information that applies only to MEMBERS WITH INITIALS. Privileges increase successively with each category.

EVERYONE

' you are affiliated with the lab '

• REGISTER New people need to register at the MBB business office -- e.g. so they get paid! Get your Yale Netid.

• GETTING CONNECTED Coordinate with the sysadmin (Mihali Felipe) to give you access to various Gersteinlab resources. You will need to provide your Yale Net ID. He will:
  • Add you to the ALL list
  • Grant you Lab Meeting access

• WIRELESS & PRINTING Please contact MF, SKL or JL to get into MBGMesh.

• YCRC/HPC To get an account in the Yale clusters, fill and submit the following form (YCRC/HPC).

• INSERT YOUR INFORMATION ON WIKI PEOPLE PAGE

For the people page part, use this link to submit your information (for the first time). Mentors are supposed to inform their mentees to fill the form when they start. Contact Yuhang Chen directly if you need to updated any info later. Notice the ERA commons ID should be a string similar to your name, not a string of numbers.

• WEEKLY MEETINGS
  • Please check your email frequently New people should check their emails (from ALL@GERSTEINLAB.ORG) for P1-all, gpmtg, and jclub announcements.
  • A reasonable expectation for most of the people of the group is to be available for meetings during normal working hours, Monday to Friday. Obviously, for some people this is not possible. For those people, you should be very attentive to meeting times and try the utmost to be able to make meetings and inform Mark Gerstein (MG) of your bad times.

• • Meeting abbreviation and participants

P1 - orientation with everyone
P2 - subgroups for presentations such as related to Human Genome Annotation (ENCODE)
indiv - individual or small group meetings 
gpmtg - Group meeting where all attend for the presentation of lab research
jclub - Journal Club for the presentation of research outside of the lab

• MEETING When you have the account that can access the private web page, you should be able to log in and see this 'cryptical' meeting information

• SOCIAL MEDIA Join our lab on social media. This list is in order of priority (and in reverse order of entertainment).
  • LinkedIn
  • Twitter
  • Facebook

• ACCOUNTS TO RESOURCES are summarized here:
  • Accounts

REGULAR MEMBERS

' you are not a temporary member of the lab '

In addition to the above, you would need the following:

• DESK & KEYS Coordinate with Lisa Adams to get a desk and have access to the building and rooms.

• COMPUTER & MONITOR We are a computing lab and you would generally need a computer to be productive. You might even need a monitor. Contact JL (Jason Liu) to request a laptop or desktop, and a monitor.

• eRA commons ID New people need to apply for an eRA commons ID.

• MORE RESOURCES Coordinate with the sysadmin (Mihali Felipe). He will:
  • Grant you Lab Dropbox access
  • Grant you gw.gersteinlab.org SSH access
  • Grant you Calendar access (GLCAL)
  • Add you to the lab Slack Workspace [gerstein-lab.slack.com]

• CLASS SCHEDULE

If you are taking classes, you need to put the schedule for your classes in the groups calendar. To do so, first go to http://partnerpage.google.com/gersteinlab.org and login. 
You will need to use your @gersteinlab.org account to do so. You will also have to get a member of the lab to share the calendar with you and you would need to add the URL of the 
calendar explicitly:
i.e. http://www.google.com/calendar/ical/gersteinlab.org_250u3al9jepssp14pk039tsnlg%40group.calendar.google.com/public/basic.ics  
This will allow you to view/edit it. After logging in, simply go to the calendar and add an event with the class for all the times and days in which it happens.

MEMBERS WITH INITIALS

' exactly as described '

In addition to the above, you would need the following:

• BIOS Add your Lab member bio.

• EVEN MORE RESOURCES Coordinate with the sysadmin (Mihali Felipe). He will:
  • Grant you Google Folder access. If your mbglab folder access is restricted, please timely contract with Mihali and add you to all the shares in the mbglab folder files. You can get detailed information about the shared cloud through Documentation on Shared Google Folder & Dropbox Folder.

PAST MEMBERS

• ADDING/REMOVING PEOPLE TO RESOURCES

Includes/Exceptions Spreadsheet

OLD ONBOARDING

' mostly all the information above but arranged differently '

This is a summary of procedures for new people entering the laboratory. Current people might want to keep these in mind and help out new people with these.

• REGISTER New people need to register at the MBB business office -- e.g. so they get paid! Get your Yale Netid.

• DESK & KEYS Coordinate with Lisa Adams to get a desk and have access to the building and rooms.

• COMPUTER We are a computing lab and you would generally need a computer to be productive. Contact JL (Jason Liu) to request a laptop or desktop.

• WIRELESS & PRINTING Please contact MF to get into MBGMesh.

• YCRC/HPC To get an account in the Yale clusters (YCRC/HPC), fill and submit the following form.
• eRA commons ID New people need to apply for an eRA commons ID.

• MISC Coordinate with the sysadmin (Mihali Felipe) to give you access to various Gersteinlab resources. You will need to provide your Yale Net ID. He will:
  • Add you to the ALL list
  • Grant you gw.gersteinlab.org access
  • Grant you Calendar access (GLCAL)
  • Grant you Lab Meeting access
  • Grant you Lab Dropbox access
  • Grant you Google Folder access. If your mbglab folder access is restricted, please timely contract with Mihali and add you to all the shares in the mbglab folder files. You can get detailed information about the shared cloud through Documentation on Shared Google Folder & Dropbox Folder.

• MEETING When you have the account that can access the private web page, you should be able to log in and see this 'cryptical' meeting information

• INSERT YOUR INFORMATION ON WIKI PEOPLE PAGE

For the people page part, use this link to update your information. And you need to contact JG(Jiahao Gao) to make sure all your information is correct on the roster (incl. cell phone number)

Please notice that:
[1] New people will fill the form through the link and then JG will edit the final google sheet.
[2] If you have initials you have all, but if you don't have initials and you just on the all list & dropbox, please add listed on the people page. 
The summary of the current state of email addresses is at: http://accounts.gersteinlab.org/summary/group_all.diff.txt
(Username public & public password)
After this your names will appear on people page http://www.gersteinlab.org/people/
[3] For further questions or if you want to update your information, please contact JG.

• WEEKLY MEETINGS
  • Please check your email frequently New people should check their emails (from ALL@GERSTEINLAB.ORG) for P1-all, gpmtg, and jclub announcements.

• • Meeting abbreviation and participants

P1 - orientation with everyone
P2 - subgroups for presentations such as related to Human Genome Annotation (ENCODE)
indiv - individual or small group meetings 
gpmtg - Group meeting where all attend for the presentation of lab research
jclub - Journal Club for the presentation of research outside of the lab

• CLASS SCHEDULE

If you are taking classes, you need to put the schedule for your classes in the groups calendar. To do so, first go to http://partnerpage.google.com/gersteinlab.org and login. 
You will need to use your @gersteinlab.org account to do so. You will also have to get a member of the lab to share the calendar with you and you would need to add the URL of the 
calendar explicitly:
i.e. http://www.google.com/calendar/ical/gersteinlab.org_250u3al9jepssp14pk039tsnlg%40group.calendar.google.com/public/basic.ics  
This will allow you to view/edit it. After logging in, simply go to the calendar and add an event with the class for all the times and days in which it happens.

• SOCIAL MEDIA Join our lab on social media. This list is in order of priority (and in reverse order of entertainment).
  • LinkedIn
  • Twitter
  • Facebook